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Blanket purchase order – Setup

blanket purchase order allow account and group administrators to create a purchase order with a budget for requisitioners at group and user level.

Once you have spent the budget, requisitioners will no longer be able to use the purchase order to make purchases. To use Blanket purchase orders the business account must have a group structure that is aligned with the organisation’s budgets.

Group-level setup:
  1. Under Your account for business, select Business settings.
  2. Under Members, select Groups and then choose the group that you wish to create a budget for.
  3. On the following page, under Billing & shipping select blanket purchase order.
  4. To create a new blanket purchase order for this group, select Set up a new blanket purchase order.
  5. On the following page, enter the required information and select Save to set up your blanket purchase order.

User-level setup:

  1. Go to the blanket purchase order page on your account.
  2. Under Allocations, select Add allocation.
  3. From the drop-down, select Add individual or Add all group members.
  4. Enter allocation amount in the Allocated column, or select Distribute funds evenly to allocate funds in batch.
  5. Select Save to save your changes once your allocation has been completed.

Upload blanket purchase order reports:

  1. Visit the blanket purchase order section of your Amazon Business account.
  2. From the Add a new blanket PO drop-down menu, select, Add or edit in bulk.
  3. On the next page, select Upload from spreadsheet (.xls).
  4. You can then either download an .xls template, fill it in and upload it, or upload a completed template if you have one ready.

Download blanket purchase order reports:

  1. Visit the blanket purchase order section of your Amazon Business account.
  2. Select the Download report of blanket POs (.csv) drop-down menu.
  3. If you have groups and subgroups set up, you can choose to download a report from one of the following options:
    1. This group only.
    2. This group and all of its subgroups.
    3. All groups and subgroups.

Additional resources: Blanket purchase order – Configuration

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